Most meetings exist because information otherwise doesn’t reach the people who need it — not because a discussion is actually necessary.

When status, decisions, and ownership are visible in the system at all times, part of the reason for many meetings simply disappears — there’s no need to gather so someone can say what everyone could already see for themselves.

When a meeting is still worth having

• When a decision requires real-time discussion
• When the situation is complex and a written explanation would take longer than a conversation
• When team connection matters, not just passing along information

In every other case, information available in the system does the meeting’s job without requiring everyone to gather at the same time.

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